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Administrative Assistant, Impact Action Lab (IAL) (12-month term)

 

Alberta Innovates is seeking an Administrative Support to work with Alberta Innovates Impact Action Lab (IAL) and liaise with partners and clients of the IAL. Under general guidance and minimal supervision, this position provides administrative support to a Director, Executive Director, and team or department. This position may assist and/or lead more complex special projects and assignments requiring a high degree of independence, initiative, flexibility and sound judgement.

 

Are you our Administrative Assistant, Impact Action Lab? You would be a good fit for this position if you:

  • Enjoy providing administrative support to an energetic team
  • Are passionate about organizing, time management and providing excellent customer service
  • Have advanced Administrative Support experience and excel at assisting and leading complex special projects.

 

We are game changers

Alberta Innovates is a provincially funded corporation with a mandate to deliver 21st-century solutions for the most compelling challenges facing Albertans. We do this by building on our province’s research and technology development strengths in the core sectors of health, environment, energy, food and fibre, and platforms such as artificial intelligence, nanotechnology and omics. We are working with our partners to diversify Alberta’s economy, improve our environmental performance and enhance the well-being of Albertans through research and innovation.

 

Our subsidiary, InnoTech Alberta, offers a diversified range of scientific engineering and technological research and testing capabilities, and the facilities to support technology scale-up. Our multidisciplinary team has the depth of experience to work across all sectors, from energy to health to food and fibre. InnoTech Alberta offers you access to research talent, technical expertise, and unique facilities that can help accelerate technology development that serves both the private and public sector.

 

Intrigued? Here’s some more information about the position:

This is a 12-month term employment position. The successful incumbent will work closely with the Executive Director, IAL, and will be accountable for (but not limited to) the following:

  • Provide administrative support to a Director, Executive Director, team or on special projects including travel arrangements.
  • Screen and prioritize incoming calls, emails, and inquiries. Respond to inquiries and may provide basic interpretation of policies and procedures. Research information to resolve problems or issues.
  • Coordinate the flow of information internally and with Business Partners, other departments and organizations.
  • Operate and maintain area office equipment and supplies
  • Organize and coordinate events and conferences which may include creating timelines; collecting agenda items, briefing notes and background materials; creating registrant profiles; coordinating complex itineraries involving domestic or international travel, etc.
  • Prepare, edit and proofread invoices, presentations, publications, reports and related materials.
  • Ensure all documents and records are maintained. 

 

Qualifications;

  • Diploma or Certificate in Business Administration or related field
  • 5 - 7 years related office administration experience
  • Ability to communicate effectively

  • Attention to detail

  • Ability to work under pressure and within tight timelines

  • Ability to handle sensitive information/documents in a confidential manner

  • Ability to take initiative and execute assigned tasks in a timely manner

  • Planning and priority management skills

  • Strong verbal, written, listening and interpersonal skills

  • Ability to work in a team environment as well as independently

  • Intermediate to advanced level computer and technical skills (i.e. Microsoft Office Suite) and comfort with learning to use and using software used by the team, including CRM software, SharePoint, MS Teams, and Asana or other project management software.

  • Executive Assistant experience is an asset

 

 

Why Alberta Innovates?

We offer our employees opportunities to work on projects that will expand their skill sets while witnessing the visible impacts of their efforts. We value the development of our employees and create opportunities for working in capacities that allow new skills to be learned. We know that the wellness of our team is the most important part of our business so we offer a strong benefits package and generous vacation and paid time off programs to promote work-life balance.  

 

At Alberta Innovates, we respect diversity and embrace an inclusive culture. We value uniqueness and different perspectives as they play a critical role in our success. To achieve this, individuals are selected based on qualifications, merit, and abilities and we encourage applications from all backgrounds to apply.  

 

The final candidate will be required to undergo a security clearance. All interviewees must be able to meet the requirement specified in the Physical Demand Analysis. This document will be supplied during the interview process to the successful candidate. This competition will remain open until a successful candidate is found.

 

ALBERTA INNOVATES IS COMMITTED TO THE PRINCIPLE OF EQUITY IN EMPLOYMENT AND ENCOURAGES APPLICATIONS FROM ALL INDIVIDUALS. WE WISH TO THANK ALL APPLICANTS FOR THEIR INTEREST. HOWEVER, ONLY THOSE INVITED FOR AN INTERVIEW WILL BE CONTACTED.

 

Employment Status: Temporary 12 months

Hours bi-weekly: 72.5

Classification: CB 

Pay Grade: 05

Hourly Wage: $50,430 - $63,084