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Contracts Administrator  

We are seeking a highly skilled, Senior Contracts Administrator who plays an integral role as part of the Contracts and Legal Team. The Senior Contract Administrator works independently and is responsible for preparing, reviewing, negotiating and managing contracts from proposal stage to execution. The position works closely with project leads and managers across the organization and requires minimal supervision and guidance on understanding legal terms and conditions, contract risk structures, business terms, intellectual property and provisions. The position works collaboratively with other departments across the organization to promote compliance with policies and procedures, and corporate risk standards. The Senior Contracts Administrator fosters close working relationships with internal and external clients and stakeholders and acts as liaison between clients and project leads to ensure timely and efficient management of contracts and legal commitments. 


Specifically, Alberta Innovates newest, Choose How U Work, flexibility program taps into employee’s entrepreneurial spirit, recognizing individual work preferences while meeting business deliverables. Through Choose How U Work, employees have the power to choose a work option that best meets job requirements and personal preferences. It recognizes your diversity. The program includes components of work hour flexibility, virtual work from home, work from anywhere for up to four weeks and our existing earned day off program.


Are you our next Contracts Administrator? You would be a good fit for this position if you:

  • Are innovative and energetic; solutions-driven, adaptable; effective and collaborative
  • Enjoy working with diverse teams to provide guidance on drafting, negotiation and managing of contracts
  • Are looking for an opportunity to join a dynamic, fast pace organization and gain experience working collaboratively with a team of senior contracts and legal experts.


We are game changers

Alberta Innovates is a provincially funded corporation with a mandate to deliver 21st-century solutions for the most compelling challenges facing Albertans. We do this by building on our province’s research and technology development strengths in the core sectors of health, environment, energy, food and fibre, and platforms such as artificial intelligence, nanotechnology and omics. We are working with our partners to diversify Alberta’s economy, improve our environmental performance and enhance the well-being of Albertans through research and innovation.

Our subsidiary, InnoTech Alberta, offers a diversified range of scientific engineering and technological research and testing capabilities, and the facilities to support technology scale-up. Our multidisciplinary team has the depth of experience to work across all sectors, from energy to health to food and fibre. InnoTech Alberta offers you access to research talent, technical expertise, and unique facilities that can help accelerate technology development that serves both the private and public sector.


Intrigued? Here’s some more information about the position:

Job Details

Main responsibilities include, but are not limited to:

  • Responsible for reviewing, drafting, negotiation and management of contracts in accordance with the organization’s risk profile.
  • Handles a large volume of contracts, with the majority of contracts being complex non-standard contracts (Collaborations Agreements, Joint Industry Agreements, Master Services Agreements, Service Agreements) with external clients/industry partners.
  • Ensures financial components are properly addressed and handled.
  • Responds to issues and concerns regarding all contracts in a timely manner.
  • Acts as a liaison between clients and project leads and works closely with other Contract Administrators to provide assistance, guidance and constructive feedback on contract matters.
  • Provides constructive feedback on contract policies, procedures and templates.
  • Viewed as an expert in contract review and has a sophisticated level of understanding of contract risk structures and contract provisions.
  • Acts as an expert resource and  advisor to project leads and managers on contract matters;
  • Acts as a role model, mentor and advisor to others on the Contracts team.
  • Reviews proposals and works with project leads to ensure clarity of scope, timelines, deliverables and intellectual property.
  • Follows and promotes compliance with contract procedures, Financial Delegation of Authority and other related policies/procedures of the organization


Qualifications and skills we are looking for:

  • Post-secondary diploma in Business or Legal Administration
  • 7 years+ of progressively responsible contracts and legal experience; supervisory experience will be considered an asset
  • Must have strong business acumen and be familiar with contract and business law, insurance and risk management and reviewing legal terms and conditions.
  • Experience working with legal templates.  
  • Have exposure to working with government, academic institutions and industry.
  • Possess strong organizational, communication and interpersonal skills, and the ability to multitask and prioritize multiple time sensitive projects. 
  • Strong attention to detail is highly important with ability to provide accurate, error free documents.
  • Ability to work in a fast paced environment.
  • Adept negotiation, analytical, problem solving and decision-making abilities.
  • Confident, solutions-driven, adaptable;
  • Ability to lead and direct others
  • Display a positive attitude, initiative and the ability to work in a team oriented environment. Must be a team player and show willingness to learn. 
  • Proficient with Microsoft Office suite; and is familiar with database contract management system.


Why Alberta Innovates?

We offer our employees opportunities to work on projects that will expand their skill sets while witnessing the visible impacts of their efforts. We value the development of our employees and create opportunities for working in capacities that allow new skills to be learned. We know that the wellness of our team is the most important part of our business so we offer a strong benefits package and generous vacation and paid time off programs to promote work-life balance which includes flexible work and wellness programs.


At Alberta Innovates, we respect diversity and embrace an inclusive culture. We value uniqueness and different perspectives as they play a critical role in our success. To achieve this, individuals are selected based on qualifications, merit, and abilities and we encourage applications from all backgrounds to apply.  


The final candidate will be required to undergo a security clearance. All interviewees must be able to meet the requirement specified in the Physical Demand Analysis. This document will be supplied during the interview process to the successful candidate. This competition will remain open until a successful candidate is found.