Senior Records Analyst


Alberta Innovates (AI) is seeking a Senior Records Analyst for our Information Management team to provide record management expertise, advisory and consulting services to all system users and is responsible for the evaluation and management of the records databases and systems.


Are you our next Senior Records Analyst? You would be a good fit for this position if you: 

  • Excels in organizing vast amounts of information and implementing effective systems for categorization.
  • Meticulous attention to detail and good at reducing the risk of errors.
  • Know how to stay abreast of advancements, leveraging technology enhance record-keeping efficiency.


We are game changers. 

Alberta Innovates is a provincially funded corporation with a mandate to deliver 21st-century solutions for the most compelling challenges facing Albertans. We do this by building on our province’s research and technology development strengths in the core sectors of health, environment, energy, food and fibre, and platforms such as artificial intelligence, nanotechnology and omics. We are working with our partners to diversify Alberta’s economy, improve our environmental performance and enhance the well-being of Albertans through research and innovation. 


Our subsidiary, InnoTech Alberta, offers a diversified range of scientific engineering and technological research and testing capabilities, and the facilities to support technology scale-up. Our multidisciplinary team has the depth of experience to work across all sectors, from energy to health to food and fibre. InnoTech Alberta offers you access to research talent, technical expertise, and unique facilities that can help accelerate technology development that serves both the private and public sector.


Intrigued? Here’s some more information about the position: 

Reporting to the Manager, Information Management, the Sr. Record Analyst is responsible for maintaining all corporate records and ensures that all record transfers, retention, and disposition is managed in accordance with the schedule.


The successful incumbent will be accountable for (but not limited to) the following: 


Audit and Compliance

  • Conducts assessment of department records management process for compliance with policies and procedures.
  • Completes periodic reviews/audits of information created and stored within the database to ensure user compliance.
  • Prepares documentation to update operating and/or end user procedures.
  • Maintains and distributes records management procedures and Organizational Records Structure (ORS).


Offsite Storage and Disposition of Records

  • Checks, coordinates, and processes all records transfers to site warehouses, Alberta Records Centre, Provincial Archives of Albera (PAA) in accordance with Records Management Regulation and Alberta Innovates policies and procedures.
  • Monitors IRIS for notification to process approved transmittals that have met final disposition for permanent storage or destruction.
  • Updates records management database with tracking information for future records retrieval.
  • Maintains and modifies transmittals and inventories on all holdings in offsite repositories or for records that have been destroyed.
  • Monitors semi-active records to ensure disposition occurs as scheduled.


Records System Administration

  • Customizes, implements, and manages the Records Management System.
  • Controls functions and amendments to systems.
  • Tests new product releases, upgrades, and fixes to resolve software issues.


Records System Support

  • Provides system expertise, guidance, and training to new and existing users.
  • Provides support and advice on planning and development of Corporate Record Keeping Standards.
  • Supports Vital Records Program to identify and protect essential records.
  • Generates system reports to assist users in carrying out maintenance and closure of records.


Educational Requirement:

  • Post-secondary Diploma in Records and Information Management or related field and Records Management Certification.


Experience and Qualifications we are looking for:

  • 5 - 7 years progressive records management and records management systems experience.
  • Working knowledge of Government of Alberta processes.
  • Intermediate level computer skills/MS Office applications.


Skills Required:

  • Ability to communicate effectively.
  • Strong attention to detail
  • Ability to work under pressure and within tight timelines.
  • Ability to handle sensitive information/documents in a confidential manner.
  • Planning and priority management skills
  • Strong verbal, written, listening and interpersonal skills.
  • Ability to work in a team environment as well as independently.


Why Alberta Innovates?  

We offer our employees opportunities to work on projects that will expand their skill sets while witnessing the visible impacts of their efforts. We value the development of our employees and create opportunities for working in capacities that allow new skills to be learned. We know that the wellness of our team is the most important part of our business, so we offer a strong benefits package and generous vacation and paid time off programs to promote work-life balance.   


The final candidate will be required to undergo a security clearance. All interviewees must be able to meet the requirement specified in the Physical Demand Analysis. This document will be supplied during the interview process to the successful candidate. This competition will remain open until a successful candidate is found.  





Employment Status: FTE

Hours weekly: 36.25

Classification: CB

Pay Grade: 08

Full Time Annual Salary: $65,608 - $82,071