Stakeholder and Culture Coordinator

Alberta Innovates is seeking a Stakeholder and Culture Coordinator, supporting the Vice Presidents of Stakeholder Relations and Planning and People and Culture. This is a permanent position and will be based out of our Edmonton Research Park office. This position is eligible for hybrid work. This role provides high-level administrative support and strategic support to the Corporate Services portfolio. This role supports the Vice Presidents and Executive Directors, contributing directly to the achievement of both corporate and operational objectives.

This role is responsible for a broad range of complex and confidential administrative functions and plays a key part in leading and coordinating cross-functional projects, optimizing executive and team workflows, and advancing initiatives that foster team cohesion and organizational engagement. This includes close collaboration with Human Resources and Communications to support internal cultural-building efforts and diversity, equity, and inclusion (DEI) initiatives.

You would be a good fit for this position if you:

• Are a highly organized and self-motivated professional with exceptional interpersonal and communication skills.
• Thrive in fast-paced environments, effectively managing multiple priorities and making sound decisions with minimal guidance.
• Are proficient in Microsoft Office Suite and Dynamics 365, along with familiarity in digital marketing tools, ensuring you can navigate modern business applications with ease.
• Are a strong team player who can work independently and collaboratively across departments, they demonstrate professionalism, discretion, and initiative in every interaction.

We are game changers

Alberta Innovates is a provincially funded corporation with a mandate to deliver 21st-century solutions for the most compelling challenges facing Albertans. We do this by building on our province’s research and technology development strengths in the core sectors of health, environment, energy, food and fibre, and platforms such as artificial intelligence, nanotechnology and omics. We are working with our partners to diversify Alberta’s economy, improve our environmental performance and enhance the well-being of Albertans through research and innovation.

Our subsidiary, InnoTech Alberta, offers a diversified range of scientific engineering and technological research and testing capabilities, and the facilities to support technology scale-up. Our multidisciplinary team has the depth of experience to work across all sectors, from energy to health to food and fibre. InnoTech Alberta offers you access to research talent, technical expertise, and unique facilities that can help accelerate technology development that serves both the private and public sector.

Here’s some more information about the position:

Responsibilities include, but are not limited to the following:

• Executive Support: Manage calendars, travel, meetings, and communications for Vice Presidents, ensuring seamless coordination with internal and external stakeholders.
• Administrative Excellence: Prepare high-quality presentations, reports, and correspondence; support project execution and departmental initiatives.
• Stakeholder Engagement: Foster strong relationships through timely responses, clear communication, and proactive collaboration.
• Event & Sponsorship Coordination: Plan and execute corporate events, sponsorship activations, and VIP engagements, overseeing logistics, budgets, and post-event evaluations.
• Financial Oversight: Support budgeting, expense tracking, and contract administration; ensure accuracy and compliance in financial documentation.
• Culture & Engagement: Lead internal engagement initiatives, including DEI programs and team-building activities; mentor administrative peers.
• Records Management: Maintain organized and compliant records for departmental operations and HR documentation.
• Process Improvement: Identify and implement enhancements to stakeholder relations and operational workflows.

Qualifications and skills we are looking for:

• Minimum 2-year Business Diploma or Certificate
• Minimum 5 years of progressive experience in executive-level administrative support, preferably within a complex, multi-stakeholder experience
• Proven project coordination or management experience
• Experience in a corporate, professional consulting or government atmosphere is preferred
• Experience working in a fast-paced, client service environment with executives and senior managers is an asset
• Ability to manage multiple priorities for self and others in a fast-paced environment with frequent interruptions and tight deadlines.
• Exceptional interpersonal and communication skills, both written and verbal.
• Intermediate computer proficiency with advanced competency in Microsoft Office Suite & Dynamics 365 and digital marketing tools.
• Demonstrates an elevated level of professionalism and discretion in handling confidential information.
• Valid driver’s license and ability to travel between sites as required.

Why Alberta Innovates?

We offer our employees opportunities to work on projects that will expand their skill sets while witnessing the visible impacts of their efforts. We value the development of our employees and create opportunities for working in capacities that allow new skills to be learned. We know that the wellness of our team is the most important part of our business, so we offer a strong benefits package, vacation starting at 3 weeks and paid time off programs to promote work-life balance.

The final candidate will be required to undergo a security clearance and provide credible references.

Open until a successful candidate is found.

Interested and qualified applicants are encouraged to submit a cover letter and resume to applynow@albertainnovates.careferencing the competition title and number in the subject line.

The personal information collected in application for this position is for recruitment and hiring purposes. This collection is authorized by section 4 (c) of the Protection of Privacy Act. 

ALBERTA INNOVATES IS COMMITTED TO THE PRINCIPLE OF EQUITY IN EMPLOYMENT AND ENCOURAGES APPLICATIONS FROM ALL QUALIFIED INDIVIDUALS. WE WISH TO THANK ALL APPLICANTS FOR THEIR INTEREST. HOWEVER, ONLY THOSE INVITED FOR AN INTERVIEW WILL BE CONTACTED.